Dormitory

2023 WINTER SEMESTER DORMITORY APPLICATION

WINTER SEM. 30 DEC 2023 (SAT) ~ 17 FEB 2024 (SAT)

 

 

1. OPERATION PERIOD OF THE DORMITORY FOR THE WINTER SEMESTER OF YEAR 2023:  30 Dec 2023 (Sat) ~ 17 Feb 2024 (Sat)

Ajou dormitory will not accept early move in and late move out, you cannot request to put your stuff before you move in.

 

 

2. APPLICATION PERIODS (신청기간): 20 NOV 2023 (MON) ~ 26 NOV 2023 (SUN)

For the residents for the winter semester 2023, you need to apply for the winter semester 2023 again, if you want to stay in winter semester so that you can stay in the Ajou dormitory continuously.

 

3. CRITERIA OF APPLICANT (신청대상):

Enrolled Undergraduate, Graduate Students, Exchange Student, CIE students for Korean programs.

 1) If you are an undergraduate student who completes the course work or a special graduate student, you are not eligible to apply for the dormitory. (학부 수료생, 특수대학원)

 2 If you are a student on a leave of absence and planning to return to school in spring semester 2024, you are eligible to apply for winter semester 2023. (복학 예정자)

 3) If you are going to apply for the Korean Programs in Ajou university, you can stay in the Ajou university after confirmation from the CIE officer. (국제교육센터)

 4) If you are a graduate student who completed the course work, you can ONLY apply to the dormitory when you submit the below documents. (대학원 수료생)

  - Statement of Supervisor 1 copy (download the attached form)

  - Completion certificate 1 copy

* You can only stay in the dormitory up to 6 semesters from the completion date of coursework, if there are enough rooms in the dormitory

* If there are no enough capacity in the dormitory, your application will not be approved even though you submit all required documents.

 

4. APPLICATION ROUTE (신청경로):

 1) For Enrolled Undergraduate, Graduate Students

Step 1. Access to Ajou portal  https://mportal.ajou.ac.kr/main.do

Step 2. Click "로그인하세요(Log in)" Top right of the page

Step 3.Change language into English - it is bottom of the page

Step 4. Click "(New)Academic Affairs Information (학사서비스)"

Step 5. Click "Application for Student living"

Step 6. Click "Dormitory Application" (Left side of the page)

For resident who wants to stay in the same room of fall semester 2023, you need to tick the question “I PREFER TO STAY IN THE SAME ROOM STAYING NOW”, 

when you apply for the dormitory in Ajou portal.

 2) CIE Students for Korean Programs in Ajou university 

To apply for the dormitory, you can email to dormitory coordinator during the application periods. If you want to visit the dormitory office to apply to the dormitory, please visit us from 20th to 21th NOVEMBER 2023.

 

5. ROOM ALLOCATION (호실배정):

For resident who wants to stay in the same room of summer semester 2023, you need to tick the question “I PREFER TO STAY IN THE SAME ROOM STAYING NOW”, when you apply for the dormitory in Ajou portal.

It is based on the allocation to the same room where you lived during the Fall Semester.

 

 

6. REGISTRATION PERIODS (PAYMENT) 입사비 납부기간: 13 DEC.(WED) ~ 15 DEC.(FRI)  2023

If you fail to pay the bill during the registration periods, your application may be cancelled without further notice. Your room number is written on your bill/invoice.

고지서 출력방법

To print out the invoice, go to “Ajou Portal”, further details, please see the route below.

   Route:

    Step 1. Access to Ajou portal https://mportal.ajou.ac.kr/main.do > Login > Change Language

    Step 2. (New) Application Affairs Information (학사서비스)

    Step 3. Application for Student living (학생생활신청)

    Step 4. Dormitory Application (입사신청)

    Step 5. Application Status > Print Bill (고지서 출력)

 

If you are not able to print out the invoice from the Ajou portal, please contact the dormitory coordinator for foreign students at leehy2149@ajou.ac.kr

For CIE Students for Korean Programs in Ajou university

Please visit the dormitory office on 13 DECEMBER (WED) 2023

 

7. DORMITORY FEE FOR WINTER SEMESTER OF YEAR 2023 (입사비)

 

Type	4 Bedrooms	2 Bedrooms		Single room
	Hwahong Hall	Hwahong Hall	International Dorm	Hwahong Hall
Dorm   fees	452,000 KRW	594,000 KRW	785,000 KRW	890,000 KRW

 

You can transfer the dorm fee from 01:00am ~ 17:00pm (Korean time) to the virtual account during the registration periods.

 

 

8. REQUIRED DOCUMENTS BEFORE MOVE IN (입사 전 제출서류)

 1) Due date of document submission:  30 DEC. 2023 (SAT)

 2) Tuberculosis test (결핵검사)

a. Before moving into the dormitory, 

    all residents should submit the result of a Tuberculosis (TB) test.

    If you have done the tuberculosis test, please do the test in advance before you move in.

b. If your tuberculosis test has expired from 30 DEC. 2023, 

you must submit a new TB test result to the dormitory office.   

The tuberculosis check result should be updated every year because it is valid for 1 year.

c. The result sheet must show either normal or abnormal of TB in English or Korean.

d. Submit via GOOGLE FORM (Submission route of google form will be uploaded in the notice board separately, please see another notice)

3) STATEMENT OF SUPERVISOR, COMPLETION CERTIFICATE for a graduate student who completed the course works

a. Please submit two copies via GOOGLE FORM

b. You need to combine the above copies to One PDF file

 4) SUBMISSION ROUTE (서류 제출경로)

All required documents need to be submitted to GOOGLE FORM by due date (30 December 2023).

Link of the  “GOOGLE FORM” for submission will be uploaded in the notice board later, please check the upcoming notice.

 

9. DORMITORY FEE REFUND BEFORE MOVE IN DATE

(입사 신청 취소 및 입사비 환불)

a. (2학기 입사자) If you are a student who stayed for the Fall Semester 2023 only, you have to move out from the dormitory by 23 DEC. (SAT) and request for withdrawal of dormitory application to the dormitory coordinator, then full amount of dormitory fee will be refunded. 

b. (2학기 미입사자) If you did not stay in the dormitory for the Fall semester 2023, you have to request for the withdrawal of dormitory application to the dormitory coordinator by 2 JAN. (Fri). Then the full amount of the dormitory fee will be refunded.  After 3 JAN. 2023, there will be no refundable amount including move out in the interim.

c. To get a dormitory fee refund, you must have a bank account in Korea. We do not give a refund to the bank account overseas.

 

10. MOVE IN PROCEDURE (입사 절차)

Press door bell at the gate > Bring along your student ID card > Report to the inspector of each building > Move in

 

 

11. OTHERS (기타 유의사항)

 1) We operate the dormitory building partially during the vacation (mostly operate the low floors), your request for room allocation may not be accepted and there may be room change with your current room. You may not be able to stay in your current room continuously.

 2) Note that there will be no refundable dormitory fee when you move out in the interim

 3) When you violate the dormitory regulation and your penalty points are accumulated up to 30 points, you will be out from the dormitory. A scholarship student is not an exception, your dormitory scholarship will not be refunded. (See dormitory regulations via the link below)

https://edorm.ajou.ac.kr/edorm/guide/guide03_01.jsp

 4) There may be room changes due to non-payment by selected students, as a vacant room is formed.

 5) A general house cleaning is scheduled during the vacation, please cooperate with the housecleaning schedule.

 

 

12. CONTACT (DORMITORY COORDINATOR FOR FOREIGN STUDENTS)

 1) Name: Lee Hye-young (이혜영)

 2) Email: leehy2149@ajou.ac.kr

 3) Telephone: +82-31-219-2149

 4) Office location: Dormitory and staff dining hall (2F)

 5) Office hour: Mon ~ Fri 09:00 ~ 18:00 (Lunch hour 12:00 ~ 13:00)

 

 

 

OFFICE OF STUDENT HOUSING AND RESIDENCE