Dormitory

2021-WINTER DORMITORY APPLICATION

AND REGISTRATION PROCEDURE

Students who want to apply for the Ajou university dormitory for year 2021, please follow the instructions below.

1. CRITERIA OF APPLICANTS

1) Enrolled Undergraduate, Graduate, Law School students

2) If you on leave of absence, you must be the prospective students in the first semester of 2022.

2. OPERATION PERIOD OF THE DORMITORY FOR THE WINTER

: 2022.01.01 (Sat) ~ 2022.02.19 (Sat)

1) Hwahong hall

    Rooms on 1^st and 2^nd floor of each building will be assigned to the students first.

2) International dormitory

    Rooms on 2,3,7,8 floors will be assigned first.

3) If rooms above are occupied fully, rooms on other floors will be assigned.

   * Depending on the number of the applicants, above plan can be changed. 

4. APPLICATION PERIOD AND ROUTE

1) Application periods: 2021.11.29 (Mon) ~ 12.05 (Sun)

2) Application route:

For Enrolled undergraduate, graduate students

Step 1. Access to  https://mportal.ajou.ac.kr/main.do (Ajou Portal)

Step 2. Click “로그인하세요(Log in)” Top right of the page

Step 3. Change language into Eng.-it's bottom of the page

Step 4. Click “(New)Academic Affairs Information (학사서비스)”

Step 5. Click “Application for Student living”

Step 6. Click “Dormitory Application” (Left side of the page)

5. REGISTRATION PERIODS: 2021.12.13 (Mon) ~ 12.15 (Wed)

If you fail to pay the bill during the registration periods, your application might be cancelled without further notice.

Please let the dormitory coordinator know if you need help for delaying the payment.

6. PRINTING THE INVOICE AND PAYMENT

You can print out the invoice during the registration period from the Ajou portal.

1) Route:

Step 1. Access to Ajou portal https://mportal.ajou.ac.kr/main.do > Login > Change Language

Step 2. (New)Academic Affairs Information (학사서비스)

Step 3. Application for Student living (학생생활신청)

Step 4. Dormitory Application (입사신청)

Step 5. Application Status > Print Bill 고지서출력

You can transfer dorm fee from 01:00 am ~ 17:00 pm (Korean time) to the virtual account during the registration periods.

2) If you are not able to print out the invoice from the Ajou portal, you can transfer the dormitory fee to the Ajou university dormitory alternatively, please contact the coordinator for foreign students at rebecca2109@ajou.ac.kr 

7. DORMITORY FEES FOR THE WINTER VACATION (2021)

REFUND POLICY

1) Residents who are expelled due to violation of dormitory rules and regulations will have NO REFUND.

2) If you want to cancel your application, please liaise with the dormitory office by 29 December 2021 (Wed), then the full amount of dormitory fee will be refunded.

There is no refundable amount after 29 December 2021, please decided to apply for the dormitory carefully.3) Winter vacation residents have no refund even though early withdrawal from the dormitory.

8. REQUIRED DOCUMENTS BEFORE MOVE IN

1) Tuberculosis Test

a. Before moving in the dormitory, all residents should submit the result of a Tuberculosis (TB) check.

b.The result sheet must show normal or abnormal of TB in English or Korean.

c. Without the result sheet, students cannot move in the dormitory. The tuberculosis check result should be updated every year because it is valid for 1 year.

d. If your tuberculosis test is passed 1 year, you must email a new TB test result to the dormitory office.

2) PCR test result

If you are residents for 2^nd semester of 2021, you are not required to submit PCR test result.

3) Please submit these documents (TB, PCR test results) to the dormitory coordinator

Email : rebecca2109@ajou ac.kr

9. ROOM ASSIGNMENT GUIDELINE

1) Room assignment will be handled by the Office of Student Housing & Residence with full consideration of applicants’ requests.

2) Due to limited accommodations, room arrangement cannot be guaranteed as your preference and your room can be changed ever after being assigned if an unexpected situation occurs.

3) Students can choose from the three types of rooms: Hwahong hall (2-bed rooms and 4-bed rooms) and International dorm (2-bed rooms). But since the 4-bed rooms in Hwahong hall are so popular, the Office of Students Housing & Residence may assign you to the different types of rooms when we don’t have any more 4-bed rooms left to assign. In that case you need to pay the difference of the rooms.

4) The number of the dormitory assignments currently in use by 2 residents in 4 bedrooms and 2 residents in 2 bedrooms (1 resident in 2 bedrooms at Hwahong hall) will be changed from the year 2022 due to face to face classes.

5) Students who have sleep disorders (snoring, teeth grinding, etc.) serious enough to disturb roommates cannot be accepted. You have no rights to stay alone. If you stay alone due to having sleep disorders, please pay extra the dormitory fee for other roommates, but it cannot be accepted when we do not have the remaining rooms.

10. MOVE IN PROCEDURE

Bring along student ID > Report to the inspector on 1^st floor of each building > Move in

All residents should abide by the rules and regulations of the Ajou University Dormitory. These rules and regulations have been set forth for the purpose of promoting the convenience, security and welfare of the residents of our dormitory, and to protect the dormitory’s property from misuse and abuse. Any violations against the rules and regulations will result in penalties as follows.

•  Forced dismissed residents cannot re-enter the facility.

• If the penalty points reach to 30 points, the residents will be expelled immediately.

•  The penalties are valid for one semester and will be deleted after they are used for the selection process during the next semester.

• By applying for the dormitory, I hereby confirm that I have acquainted myself with these above internal regulations.        

   

12. NOTE

1) For residents for 2^nd semester of year 2021, if you leave your stuff in dormitory without applying for the winter vacation, they will be cleared out without any notice.  You are responsible for your own belongings and we cannot keep your stuffs.

2) We cannot be held responsible for the damage or loss of your goods while you’re staying or leaving from dormitory. Please always take good care of your belongings.

3) Please remember the move-out day. After move-out day, you must either leave the dormitory or pay the whole fee of the next dormitory periods.  If you need to stay a few more days in dormitory, you should talk to a dormitory coordinator and get a permission from the coordinator and you need to pay the extra staying fee.

4) Dormitory offers bedding sets (blanket and bed sheet only) at the inspector office of each dormitory. You can change them anytime whenever you want (bring your old bedding sets and change those old ones into new ones at the inspector office).

13. CONTACT (DORMITORY COORDINATOR FOR FOREIGN STUDENTS)

1) NAME : Rebecca

2) E-MAIL : rebecca2109@ajou.ac.kr

3) TELEPHONE : +82-31-219-2149

4) OFFICE LOCATION : Dormitory and Staff dining hall (2F)

5) OFFICE HOUR : MON – FRI 09:00-18:00 (LUNCH HOUR 12:00 – 13:00)